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Change In Directors

Directors are generally appointed as per the applicable provisions of the Companies Act 2013, by the shareholders of the company to ensure that the day-to-day operations of the company are executed in an efficient manner.

The change in the directorship of a company is possible at any time and when needed. The change can be either voluntary or through demand. The demand arises in case there is a requirement for an expert on the board or due to the resignation or death of an existing director.

Noteworthy here are the facts that as per the Indian Companies Act of 2013, a private limited company and an LLP company must have at least two directors always. On the other hand, a public limited company must have a minimum of three directors at all times.

  • In case of resignation from the Board of Directors, the resigning director has to give a notice to the BoD, and the company is required to conduct a Board meeting and then a general meeting to inform about the said resignation and approve the same through taking a resolution by a simple majority.
  • To become a Director of a Company, a person must be at least 18 years old and possess Director Identification Number.
  • In either of the cases of resignation or appointment, the related company is required to submit a copy of the resolution taken in a Board meeting or General Meeting of shareholders, along with the Form DIR-12 to the concerned ROC, within 30 days from the effect of the resolution
  • To add a director or Designated Partner, Digital Signature must first be obtained for the proposed Director. Once, Digital Signature is obtained, the proposed Director can be added to the Company with the consent of the shareholders. To remove a Director from a Company or LLP, it is important to ensure the Company or an LLP would have the minimum required number of Directors or Designated partners after the removal of the Director. If so, then the resignation letter along with the required form must be filed to affect the resignation of the Director.

ADDITION OF DIRECTOR

A director can be added to a company only in a general meeting with the approval of the shareholders. Hence a change in the directorship of a company is possible by adding a director to an annual general meeting or calling an extraordinary general meeting. But sometimes it is not feasible to wait for an AGM nor is it possible to call an extraordinary general meeting. In these circumstances, a company can add an additional director in a board meeting, and later on, it can regularize such a director in the upcoming AGM.

REMOVAL OF DIRECTOR

A director can voluntarily resign from the company or a company can remove the director with a reasonable cause. But in either of the cases, the total number of directors must not be less than 2. If the company receives the letter of resignation, then the company shall take a record of it by passing a board resolution. The director is deemed to have resigned from the date on which the company receives the notice from the director or the date specified if any by the director in the notice, whichever is later. The company has to file a form with MCA within 30 days of the resignation.

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